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Prior to CCS closing, make sure to do the following:
- Work with your faculty and instructors to obtain updated information for the term.
- Update class information using the CCS pages in PeopleSoft:
- Cancel class sections that will not be offered this term.
- Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
- Input instructor information and grade access in CCS.
- Adjust nonstandard class meeting times to a standard time. Reminder: OCM cannot guarantee a general purpose classroom assignment for classes with nonstandard times.
- Review classes outside of the Regular Session to ensure it is in the appropriate academic session. Reminder: Classes in the extended regular session are typically not eligible for financial aid.
- Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meeting pattern page of CCS.
- Email [email protected] to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment, or that will meet in a small office space.
- Use 25Live to assign departmental classrooms and labs directly to class sections.
- Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
- Avoid scheduling class sections in high-demand periods/days.
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