Mid-term grade entry
There are two concurrent processes for logging mid-term grades and providing in-progress notifications and feedback. Use the process applicable to you:
- APLUS: For undergraduate Twin Cities classes
- View the Academic Alerts Quick Start Guide - Twin Cities for more information on submitting in-progress notifications.
- Faculty Center: Crookston, Duluth, Morris, and Rochester, as well as Twin Cities graduate and professional classes
- View the How to Enter Mid-term Grades guide for more information.
Final grade entry
It is important to enter grades accurately and on time (as described in University policy). Grades affect the academic success of students. There can be serious impacts to students if you submit grades late or assign a grade that is not appropriate for the situation.
More information is available in the dropdowns below. If you encounter problems when you attempt to enter grades, you may need to clear your cache or use a different or newer version browser.
Grade roster access
To enter grades, you need access to the grade roster for a class. Grade rosters automatically become available in Faculty Center in MyU near the end of the term or session.
If you are an instructor, you should verify that you have access to all assigned grade rosters before the last day of instruction. Contact your departmental scheduler if you do not have the access you expect, or if you don't see your grade roster by the end of the term.
Grading due dates
You must submit final grades no later than 11:59 p.m., 3 business days after the last day of the final exam period. Look up grading due dates for each term and session.
Certain schools need to contact the following people for due dates:
- For the School of Dentistry, contact Ali Suehele.
- For the Law School, contact the Law School Curriculum Development Office.
- For the School of Pharmacy, contact Kaitlyn Carlosn.
If you have not submitted grades for all enrolled students, you’ll receive a reminder email. Several system processes run after the grading due date.
After the grading due date:
- Any student without a grade will see an “NR” (not reported) on their transcript.
- You will no longer be able to upload grades from a spreadsheet or directly from Canvas.
- You will need to enter grades on a student-by-student basis using the How to change a grade guide.
Last date of participation
When a student earns a grade of F or N, the last day of participation in that class may affect their financial aid.
To the best of your ability, determine the last day the student attended or participated in class. You may use the last date the student submitted required coursework, including online coursework.
When a student has participated through final exams and earned an F or N grade, enter the exam date as the date of last participation.
If the student never attended or participated in any way, use the start date of the session in which the class was scheduled or the date of the first class meeting.
The following academic activities count toward the last date of participation:
- Physically attending a class that enables direct interaction between the instructor and students
- Submitting an academic assignment
- Taking/submitting an exam
- Taking an interactive tutorial or computer-assisted instruction
- Participating in an online discussion about academic matters
- Initiating contact with a faculty member to ask questions about the course subject matter
- Attending an assigned study group
The following activities DO NOT count toward the last date of participation:
- Logging into an online component of the course without active participation
- Participating in academic counseling or advising
Best practices for safe-handling grading information
Grade posting and paper return
- Encourage your students to use MyU to look up their final grades. Final grades are available for students to view in MyU one day after they are submitted and approved electronically in Faculty Center.
- Do not display scores or grades publicly in association with names, ID numbers, social security numbers, or other personal identifiers. Identifiers such as code names, or code numbers are usually okay. The resulting posting should not be in alphabetical or numerical order by student name or full ID number.
- Do not put graded papers and lab reports in public places. Students should not have access to the grades of others in the class. Return of graded papers or tests can be done by:
- Individually giving the test/paper to the student in class, faculty office, or department office.
- Using code words or randomly assigned numbers rather than names.
- Using self-addressed mailing envelopes.
- Using locked student mailboxes.
Retaining records related to grading
- Store physical files in a secure location. Electronic files should be kept in secure University-supported file storage (not on a computer hard drive or flash drive).
- Keep data such as test scores and paper grade books for at least a year. This will allow students time to question possible clerical errors.
- If you haven’t returned graded materials to the students, you must keep it for 30 days after the end of the term, according to the Maintaining Records of Student Work policy.
- If you will be inaccessible, leave this information with your department.
How-to guides and resources
APLUS guides
More information about the system and Academic Alerts is available on the APLUS page.
Grading resources
- Policy Replacements
- Tips for Advising Academic Risk Situations
- Grading and transcripts policy
- Incomplete contract (must be initiated by student)
Contact information
If you have questions, please find your contact below.
| Unit name | Contact information |
|---|---|
| APLUS Team (for mid-term grading support) | [email protected] 612-625-9766 |
| OTR Training & Support (for Faculty Center and Final grading support) | [email protected] |