ASR is working to coordinate the move of specific, identified graduate programs to new collegiate homes by the end of August 2024. In addition to the work of moving these programs, the team is also documenting a process that will be followed for any future transitions of graduate programs.
Students in affected programs will be moved into the new college and plan code effective fall 2024.
Programs affected
| Program | Current college | College effective fall 2024 |
|---|---|---|
| Health Informatics (graduate minor, MHI, MS, PhD) | Graduate School | Medical School |
| Heritage Studies and Public History (graduate minor, MHSPH) | College of Design | College of Liberal Arts |
| History of Science, Technology, and Medicine (graduate minor, MA, PhD) | Graduate School | College of Science and Engineering |
| Water Resources Science - Duluth (graduate minor, MS, PhD) | Graduate School | Swenson College of Science and Engineering |
| Water Resources Science - Twin Cities (graduate minor, MS, PhD) | Graduate School | College of Food, Agricultural and Natural Resource Sciences |
Admissions
The new academic plan codes have been created in the graduate application as of March 25. Applicants for fall 2024 who were admitted prior to this date have been transitioned to the new codes. Applicants admitted after this date will be admitted to the new codes.
Student Records
Current students will be moved by ASR into the new college in mid-July. This timeframe is ideal to ensure that students are moved before their tuition is calculated and before key processes for student loans.
Milestones
Milestones will be moved in August. Students will not need to resubmit any items related to previously completed or in-progress milestones. Please avoid updating or impacting student records before fall 2024. There will be a brief freeze period when student records are moved, and further instruction will be provided closer to those dates.
Students graduating by August 30 will graduate in the current (previous) college.
Transcript impacts
- Transcripts will reflect the new college beginning with the fall 2024 term.
- Students admitted prior to fall 2024 will have some terms in the old college and some in the new college displayed on their transcript.
- Transcripts will display the same degree name for both colleges.
GPAS
The GPAS Team will work with the Graduate Program Coordinator (GPC) to ensure GPAS accurately represents the fall 2024 Coursedog proposal. Note: all current students will follow the fall 2024 Coursedog curriculum.
Other GPAS impacts
- The student’s GPAS planner will be replaced with a new planner on the first day of fall term.
- Once the new planner appears, previous planned coursework and approvals will disappear. Previously planned courses will appear in the audit even though they no longer appear in the GPAS planner.
- Students with an approved planner do not need to submit a new planner. The 0804 milestone will remain on the student’s record.
- The GPAS Team will re-enter exceptions.
Graduation
Application for Graduation
This project does not impact the standard process for applying for degree and graduation deadlines. Staff will need to use new plan codes for reporting (GPAS Student Degree Progress and GPAS Degree Clearance reports) beginning in the fall.
Students who are graduating by the end of August:
- Will follow all Degree Completion Steps as usual.
- Will complete degrees in the old college.
Students who apply for July or August graduation but do not complete degrees:
- Will be moved into the new college and will graduate in the new college when all degree requirements are completed.
- Will need to register for fall 2024.
- Will need to contact Graduate Student Services & Progress (GSSP) to update the graduation month.
Communicating to students
Programs are responsible for communicating to students on the following:
- When to temporarily pause submitting forms.
- When to pause adding planned courses to their GPAS planner.
- How their GPAS planner will be affected (see below for additional details).
- That their degree program's collegiate home is changing.
- Any specific differences related to the new college’s practices and policies.
- How their transcript will be impacted.
Faculty Role List
Programs are responsible for updating the Graduate Education Faculty Role List by adding faculty to their degree programs under the new college.
When moved to a new college, the degree programs get a unique academic plan code for the new college. The Faculty Role List treats this as a new degree program and won’t automatically move faculty from the old code to the new one. This update needs to be done manually.
Contact
Let us know if you have any questions by replying to this email or contacting collegechange@umn.edu.