The Academic Progress Audit System (APAS) generates reports for undergraduate (and some certificate) students and their advisors. An APAS report lists degree requirements, summarizes a student's progress, and explains what they need to do to complete their declared degree.
APAS draws its information from the official student record. Each time the report is processed it contains the most up-to-date information.
Students are encouraged to check their APAS report at the following times:
- When they register for classes
- When they change their registration (i.e., drop or swap a class)
- Before they meet with their advisor
- When they are ready to apply to graduate
- After grades are posted
They can also run a "What-if" APAS report to see how their completed and/or in-progress coursework fits with the current requirements of any degree program.
Staff with APAS access can also view these APAS reports to help advise students. Some staff have additional access to make exceptions to the degree requirements for a student.
Twin Cities faculty or staff who use APAS are encouraged to attend the quarterly User's Group meeting. Email apasle@umn.edu to be added to the User Group calendar meeting.
Access and training
Requesting Access to APAS
An APAS Access Request Form (ARF) must be completed to gain access to APAS (students automatically granted access to run and view their own APAS reports).
You will need to select the APAS role appropriate for your campus and job responsibilities. Note: when requesting access for a student worker, select the role that best matches their access needs. While there is not a separate access request for student workers, they will be placed in a student-specifc version of the role upon fulfillment of the request.
Campuses are designated in the following ways:
- Crookston: UMNCR
- Duluth: UMNDL
- Morris: UMNMO
- Rochester: UMNRO
- Twin Cities: UMNTC
Roles are grouped within these campus designations. Most faculty and staff users will request “APAS view” access.
If you need to process exceptions, request "APAS view with exceptions" access (this role requires training before the access is requested).
All other roles are for campus-wide or system-wide staff — usually in the Registrar or Admissions office — and require on-the-job training.
Full descriptions of all roles are available below:
| Role name | Description |
|---|---|
| APAS view | The most common access request. For staff who need full access to run and view APAS reports, What-if reports, and see details on how transfer coursework was evaluated for all students. |
| APAS view and expectations | This role requires on-line training before the ARF is submitted. With APAS view and exceptions access, staff can run and view APAS reports, What-if reports, and see details on how transfer coursework was evaluated for all students. This role also allows advisors to add, modify, or delete APAS exceptions; it is seldom used on the Morris and Crookston campuses. |
| APAS administrator | For APAS Administrators who run APAS reports, APAS exceptions, add transfer credit, and transfer articulation rules in Self service. These administrators can view uAchieve's CS Admin, Security, Reports and Audit Compare functionality in Dashboard. Training is required before requesting this role. |
| Transfer course entry with exceptions | For Admissions and Registrar team members who can add transfer courses and view APAS Reports. This role can also add, modify, or delete APAS exceptions. Training is required before requesting this role. |
| Transfer articulation and course data update | For Admissions and Registrar team members to create and modify transfer articulation rules and enter transfer courses. On the job training is required before requesting this role. |
| Transfer articulation system administrator | For system analysts who work with the transfer functionality of uAchieve. On the job training is required before requesting this role. |
| Transfer course data update | For Admissions and Registrar team members who can enter transfer courses and view APAS reports. On the job training is required before requesting this role. |
| Role name | Description |
|---|---|
| uAchieve system administrator | For technical and systems analysts responsible for the full uAchieve system. |
| APAS administrator - all campuses | For System-wide APAS Administrators who run APAS reports, What-if reports, APAS exceptions, add transfer credit, and transfer articulation rules in self service. These administrators can view uAchieve's CS Admin, Security, Reports and Audit Comparison functionality in Dashboard. Training is required before requesting this role. |
Job aids and training
Essential functionality
- Search for a student
- View a student's declared APAS
- View a What-if APAS
- View completed APAS requests
- Change campus or college view
- Print a student's APAS report
- View an APAS without in-progress courses
- Program matcher for Staff
- Degree progress summary for staff
- Common transfer course/credit questions & answers
- Repeated courses in APAS (bracketing) overview
APAS exceptions
- Exceptions overview
- Exceptions tab: View, edit, or delete APAS exceptions
- Campus/unit code cheat sheet
- Restrict exceptions in exception mode
- Add a course in Exception Mode (AC)
- Add a course in Advanced Exceptions
- Add a course to a reject line in Advanced Exceptions
- Delete a course in Exception Mode (DC)
- Delete a course in Advanced Exceptions
- Modify a requirement or sub-requirement in Exception Mode (RA)
- Waive a requirement or sub-requirement in Exception Mode (RW)
- Change a student's requirement year (Changing a plan requirement term)
Batch and reports functionality
Required training for processing exceptions
Before completing the APAS Access Request Form (ARF) with an exceptions processing role, you must complete the online APAS exceptions training.
Resources to provide to students
Guides for students on how to complete tasks in APAS are available on your campus's One Stop website.
- Crookston - One Stop website
- Duluth - One Stop website
- Morris - One Stop website
- Rochester - One Stop website
- Twin Cities - One Stop website
Support
| Campus | For staff/advisors | For students |
|---|---|---|
| Crookston | umcreg@umn.edu | One Stop APAS |
| Duluth | umdreg@d.umn.edu | One Stop APAS |
| Morris | ummregistrar@morris.umn.edu | One Stop APAS |
| Rochester | umrregistrar@r.umn.edu | One Stop APAS |
| Twin Cities | apasle@umn.edu | One Stop APAS |